1

DPC members view of Recommendation tab
(no actions can be taken)

DPC members view
2

DPC chair’s view of Recommendation tab

When giving feedback (if procedures allow)
a) Choose “Strengths and Weaknesses”
b) Leave positive and negative votes blank
c) Upload “Recommendation” document in Word or PDF format

Note 1: Because all recommendation documents become a permanent part of the dossier (and this isn’t the DPC’s final assessment), we suggest uploading a Word doc or PDF containing a single statement such as: “Feedback provided to the applicant on [date].” or “Applicant is making minor revisions to the dossier based on DPC feedback.”  Feedback can be provided to the applicant by other means which don’t get recorded in the dossier e.g. an emailed document, phone call, Zoom meeting, etc.

Note 2: This screenshot is from a Specialist’s application for both tenure and promotion. Specialists can be granted tenure and not promotion, therefore, two votes are recorded. For other faculty types or applications there may only be one vote to record in the system.

DPC chair screen
3

DPC chair clicks ”Review Complete” (twice)

review complete
4

DPC chair receives email alert

chair email
5

Applicant receives email alert

applicant alert email
6

Applicant logs into hawaii.edu/tenure and clicks “Edit Dossier”

edit dossier
7

Applicant clicks “Yes” and “Continue”

after edit dossier2
8

DPC chair and members will no longer have access to applicant’s dossier (until applicant resubmits)

tenure home screen
9

DPC chair may want to confirm with applicant that they once again see their original Tenure & Promotion Shared Drive folder in Google Drive.

access back
10

Applicant finishes editing, then clicks on “Edit Complete” then “Submit” to resubmit dossier to DPC.

Applicant can no longer edit dossier after resubmission.

edit complete
edit complete then submit
11

DPC members receive an email alert that applicant’s dossier is ready for review.

DPC receives email
12

DPC chair submits final assessment
a) Chose Yes or No
b) Enter number of positive and negative votes
c) Upload final assessment in Word or PDF format (system will rename file)

Final assessment upload
13

DPC chair receives email alert

Final DPC alert email
14

DPC chair and members will no longer have access to applicant’s dossier

tenure home screen
15

Note to Applicants: When each review committee uploads its assessment, it can be viewed in the “Reviews” tab. Applicants will not receive email alerts when assessments are uploaded. All assessments become a permanent part of the dossier. After the final assessment, the full list of assessments can be downloaded by the applicant.

assessment list